MCDA Board Meeting
April 16, 2015, 1 – 3:30pm
USM – Lewiston / Auburn campus
Room 238

Attendees: Jim Peacock, Diane Anderson, Amy Jaffe, Peter Osborne, Tom Novak, Bill Stone, Leslie Smith, Sarah Davis, Deb Walsh, Leigh Mundhenk, Geneva Meserve, Maria Frankland, Special Guest: Jill Pendexter

Absent: Holly Smevog, James Westhoff, Kim Moore
I. Welcome / Housekeeping

II. Check in

III. Approval of February minutes (Amy)
MOTION: Leslie, SECOND: Deb, VOTE: Approved

IV. Treasurer Report (Diane)
MOTION: Deb, SECOND: Bill, VOTE: Approved

V. Membership Report (Tom)
Current total for this year: 129 (may not include most recent?)
Compare to last year at this time: 104

VI. NOMINATIONS COMMITTEE
Deb Walsh, Peter, Jill Barlow-Kelley, Monica Mitchell
Key dates:
1. February 15 – Call for Nominations
2. March 15 – Nominations are due and closed
3. April 15 – Ballots out
4. May 15 – Voting closes
5. June 19th @ Conference – Announce positions

VII. Annual Conference, Friday June 19th at Colby College
• John Krumboltz is confirmed
• Co-Chairs: Sarah Davis & Kim Moore
• Committee: Leigh Mundhenk, Peter Osborne, Tom Novak/Diane Anderson, Deb Walsh, Bill Stone
• $95 registration fee (early bird)
• Decision to offer a “presenter rate” for conference $50 (any time), amount covers membership and lunch
ACTION: Conference update / policy on educational presentations / vendors should get exhibit table.

Status update:
• 8 proposals have been approved, awaiting two more
• 9 registrations as of 4/16/15
• Marketing:
o New post-card format will be presented to board soon
o Facebook page has been created
o LinkedIn announcement coming soon
o There will be an email blast prior to early bird deadline
o Board members are asked to send email/make calls to assigned members
ACTION ITEMS:
• Jim will send Sarah new list of member/board member assignments
• Sarah will send board assigned member list with email message language
• Board members will contact their assigned people encouraging registration
• Leigh will draft language for call for proposals that will define expectations and expected outcomes for participants for 2016 conference
• LinkedIn page will be updated with announcement
• Sarah will send speaker names, bios, workshop titles, etc. to Jim and Amy to update website
• Conference committee will set a date for pre-conference prep meeting for all board members
• Jim will promote on NCDA website
• Jim will promote to out-of-state contacts

VIII. FALL WORKSHOP UPDATE (Amy)
• Nov 6. USM LAC
• IDEAS:
o Dick Pyle – group career counseling
o special populations (autism, ex-offenders, veterans)
o HR panel – what’s trending
o Lindsey Pollack
o LinkedIn College guy
o Strengths Finder – better for one day workshop
o Appreciative Inquiry – Don Schutt – JIM WILL RESEARCH
o Mark Savickas
o Barbara Bissonette – specialty is Aspberger’s syndrome
o Other sources as support for people with disabilities
o Individuals in poverty and how that impacts career decisions (Geneva)
o Schlosberg – How people pass through transitions – JIM WILL RESEARCH?
o NCDA website has speakers source
• ACTION ITEM: If you raised an idea, research and send ideas to Amy

IX. Update Lesah Beckhusen / SkillScan
• Great program, lots of resources offered
• Broke even, 20 participants

X. Marketing & Membership Committee Update
(Tom Novak, Leslie Smith, Peter, James)
Plan to increase membership to 140
• Design a marketing strategy? Social media, twitter, etc.
• Membership directory?
• Members only part of website?
• Online membership registration?

ACTION ITEMS:
• Diane will explore online membership form within website
• Tom’s going to explore shifting all membership info to constant contact
• Tom will put list of members into google docs on annual basis
• Leslie, Tom and James will be the point people for communicating with all members via email
• Jim and Amy will explore adding the LinkedIn and Facebook logo to website

XI. Newsletters
• Online payment option for website has been implemented (James W)

All board members will contribute a resource of the month for the newsletter (book review, article, intake template, blog) and for a Member Highlight in the monthly newsletter.

ACTION ITEM (ALL BOARD MEMBERS): All Board members who have not yet submitted a Resource or Member Highlight to the newsletter this year (July to now) should send 1) a resource and 2) member highlight to James Westhoff by May 1.

XII. Career Cafe updates
ACTION ITEMS:
• James to seek new point person for Bangor career café
• Lewiston career café using Google Hang Out to encourage attendance by distance
• Other sites will explore using Google Hang Out for all meetings (Portland will start in the fall)

XIII. ACTION ITEMS: DEVELOP STANDARD OPERATING PROCEDURES

add to Google Docs. Contact [email protected] with questions.

o Leslie & Tom: NEW MEMBERS on-boarding
(Committee Chairs will explore idea of new member orientation)
o Amy: CAREER CAFES
o James: NEWSLETTER
o Diane: CONFERENCE PLANNING
o Amy: FALL WORKSHOP PLANNING
o AMY & JIM: MANAGING THE WEBSITE, LISTSERV etc.

XIV. ACTION ITEM (ALL):Send out an email to your assigned members re: conference registration

XV. Board Member terms ending June 2015
Holly Smevog, Peter Osborne, Tom Novak – all agree to continue.

XVI. FUTURE MEETINGS
ACTION ITEMS:
• Jim will talk with James about next meeting dates
• James will use doodle to plan summer meeting (Leigh’s cottage?)
• James is going to NCDA, representing MCDA
• Jim will create a Workshop Committee to develop on-going training programs

XVII. Meeting Adjourned
MOTION: Peter, SECOND: Geneva, VOTE: Approved

EVENTS

Annual Conference – Friday June 19th 8 – 4.30pm – Colby College

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