Maine Career Development Association

Minutes from November 22, 2013 Board Meeting

USM LAC

MEMBERS PRESENT: Jim Peacock, Tom Novak, James Westhoff, Merle Davis, Amy Jaffe, Diane Anderson, Leigh Mundhenk, Sarah Davis, Jill Barlow-Kelly, Kim Moore  (New Member. Welcome, Kim!)

MEMBERS MISSING: Deb Walsh, Rachel McGraw, Nicole Drew

REGULAR BUSINESS

  1. Minutes from previous meeting –  Due to the Secretary resigning we did not have the minutes
  2. New Board Member: Kim Moore
  3. Outgoing Board Member: Nicole Drew will be resigning from board and role of secretary; will be replaced at next meeting
  4. Treasurers Report- Approved: Current as of Nov 8.: $2695.83(checking), $8502.30(total)
  • Motion from Jill, Second James, APPROVED

NEW BUSINESS

Budget Proposal – Approved

  • Discussion around goal for budget: a budget that sustains itself, does not need to grow revenue. Diane Anderson presented the budget for July 1, 2013 – June 30, 2014.
  • Career Well has been discontinued as a resource/cost.
  • Motion from Merle, Second Tom, APPROVED

Board Insurance

  • Decision to not purchase board insurance based on research about how few state career development associations carry it
  •  Motion from Tom: To not purchase insurance for the board, Second Sarah, APPROVED

Membership Update

  • Current members total:  104
  • Discussion around goals, potential, possible strategies for growing membership numbers
  • ACTION ITEM: New Membership/Marketing committee will look at value of membership, number of people who receive the newsletter, are in LinkedIn group, etc.

Membership/Marketing Committee

  • Tom will lead committee; James will take lead on newsletter.
  • ACTION ITEM: Tom and James set first meeting before Jan 17th Board meeting for interested members.

 

  • Discussion about current and potential value-added events/resources/connections: newsletters, career cafes, brochures, membership directory, resource on website/newsletter
  • ACTION ITEM: Kim Moore will write brief summary of resource related to GoodWill and introduce herself as a new board member.

Engaging Members Effort

  • Discussion about experience of reaching out, feedback from members, etc. We will continue to reach out to our assigned members and reevaluate again later.

Fall Workshop Report

  • Report from Amy Jaffe about successful workshop: $788 revenue, budget details presented, participant’s feedback summarized  – generally positive, group discussions preferred
  • Discussion around the potential for more workshops throughout the year to engage different population of members, at lower cost to participants and organization
  • Jim proposed a standing conference committee, with a past-president as co-chair
  • ACTION ITEM: Fall Workshop Committee (Amy Jaffe, Dale Stair) will begin topic research, Jill will review popular topics from previous years

Career Café Report

  • Report from Leigh: Southern Maine has been successful
  • Report from others: Augusta group was successful, Lewiston and Bangor groups being formed
  • ACTION ITEM: Need to create standard operating procedures, keep in Google Drive (Amy and Leigh)

Spring Conference /10th Anniversary Report

  • Report from Jill: She is handling call for proposals and looking for past conference presenters
  • Topic is Making Connections for Success (K. Richard Pyle will speak for morning, break out sessions in afternoon.)
  • NCDA can contribute to 10th anniversary celebration:  NCDA Speaker (from 11-12?), give-aways
  • ACTION ITEM:  Jim reach out to NCDA and connect with conference committee

 

Membership Benefits/Website

  • Discussion about what resources should be included on website
  • ACTION ITEM: Develop research committee to develop proposal on how to guide board in making these decisions (JILL, KIM, SARAH)

LINKED-IN Group Update

  • Discussion around settings, restrictions, approvals, open-group status. Suggestion that we need a social-media person to “manage”  in manager role
  • ACTION ITEM: Develop a LinkedIn policy. Merle will reach out to Sabrina for her recommendations.

Mentor Program update

  • Jim reported that Scott Woodard and Kim Gustafson are managers ; Invitation has been sent, LinkedIn sub-group created, Scott is manager of group.

Technology update

  • ACTION ITEM:  Amy Jaffe will create a Google group for board members, one email address for all. Also a Google Drive to keep shared documents and standard operation procedures

Registration Form Review

  • ACTION ITEM: Diane Anderson will review previous registration forms

By-law Changes

  • ACTION ITEM: Jim and James will form the committee

MEETING ADJOURNED

MERLE – move to adjourn, KIM- Second, APPROVED

ADDENDUM: Diane’s Proposed Budget

MCDA proposed Budget July 1, 2013- June 30, 2014

     

 
Balance Forward Savings 3635.21

Checking

Total

 

$2,695.83

6,331.04

     

 
Income BUDGET NOTES

ACTUAL

 
     

as of Nov. 8, 2013

 
Dues Income

2,000.00

100 @20

200.00

 
Bank Interest

9.00

 

 
     

 
Workshops/Conf.    

 
LinkedIn

945.00

 

945.00

 
Fall Conf.

1,500.00

 

1,620.00

 
Annual Conference ’14

4,000.00

 

 
 

 

 
Transfer from Savings

0.00

 

 
 

 

 
Total Income

8,454.00

 

2,765.00

 
     

 
     

 
     

 
Expenses    

 
Marketing

 

 

 

 
Constant Contact

408.00

2 YRS, paid late this year

204.

 
Web hosting

350.00

 

 
Other Marketing

200.00

 

 
Operations

 

 
Misc. Expenses

231.00

NCDA donation

100.00

 
Misc. supplies/postage

200.00

 

48.59

 
CareerWell

0.00

 

 
Officers/Board

 

 
MeCA Dues/Conf.

120.00

3 officers @$40

120.00

 
NCDA conf. reim

2,000.00

for MCDA President

734.20

 
Recognition

0.00

 

 
Workshops/Conf.

 

 
LinkedIn Workshop

945.00

 

945.00

 
Fall Workshop

1,500.00

 

1,106.33

 
Annual Conference ’14

2,500.00

 

 
     

 
Total Expenses

8,454.00

 

3258.12

 
     

 
     

 

 

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