Maine Career Development Association
NAME, AFFILIATION, AND PURPOSE
Section 1. Name. The name of the organization shall be the Maine Career Development Association (hereafter referred to as MCDA or as the Association).
Section 2. Affiliation. MCDA is a chapter of the National Career Development Association (hereafter referred to as NCDA) and shall be subject to those provisions of its bylaws that apply to chapters.
MCDA is a division of the Maine Counseling Association.
Section 3. Purpose The Maine Career Development Association is organized exclusively for educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code. The educational purposes of the Maine Career Development are:
Section 1. Categories of Membership. There will be three general categories of membership in MCDA: professional, retired, and student. All members may vote, and all members may hold an elected or appointed office in the Association.
Section 2. The categories of membership shall be determined in accordance with the following:
Section 3. Continuity of Membership. Membership in MCDA shall be continuous on an annual basis for the fiscal year July 1 to June 30.
Section 4. Termination of Membership.
Section 1. Dues and Assessments. The following procedures shall be followed in establishing MCDA dues and assessments, in addition to those required by the Bylaws of NCDA:
Section 2. Fiscal Year. The fiscal year of MCDA shall be July 1 through June 30.
Section 1. Procedures. The Nominations and Elections Committee shall follow the following procedures:
Nominations. Members may be nominated for office in one of two ways:
Nomination and Elections Process and Timeline.
Section 1. Officers.
Section 2. Method of Selection
Section 3. Terms of Office.
Section 4. Functions of Officers and MeCA Executive Board Representative.
President-Elect. The President-Elect shall:
President. The President shall:
Past-President. The Immediate Past-President shall:
Secretary. The Secretary shall:
Treasurer. The Treasurer shall:
Representative to the MeCA Executive Board. The Representative to the MeCA Executive Board shall:
Section 7. Composition and Meetings of the Governing Board.
The Governing Board. Including the four officers listed above, there shall be a maximum of fifteen positions on the Governing Board. In order to ensure representation from as many areas of career development as possible, the following designated areas shall be represented on the Board, as well as enough At Large positions to encourage all members to participate. All terms begin July 1 and shall be three years in length. Terms are staggered to ensure continuity.
Section 1. Scheduling of Meeting. At least one meeting of the Association shall be held annually. Such a meeting shall constitute the annual membership meeting of the Association and be held at the annual conference or another time approved by the Governing Board. Additional meetings of the Association may be called by either a majority vote of the Governing Board or a majority vote of the Association.
Section 2. Quorum. At least one-half of the current members of the Association shall constitute a quorum. Voting can be done by presence in person or by other means of communication.
Section 3. Summary of Proceedings. A summary of proceedings of the Association shall be available upon request.
Section 4. Emergency Action. In an emergency and on recommendation of two-thirds vote of the Governing Board, business may be presented by mail or e-mail ballot to the members of the Association.
Section 1. Standing Committees. The standing committees of MCDA and their duties shall be:
The Membership Committee shall promote membership in MCDA and recommend procedures for processing applications
The Nominations and Elections Committee shall consist of three members:
In even numbered years when MCDA elects a President-Elect, the Committee shall consist of the Immediate Past-President and two members appointed by the Governing Board. The Immediate Past-President shall serve as Chair. If the Past-President is unable to serve, the Governing Board may fill the vacancy by a majority vote. Note: The current President is not eligible to serve on this committee.
In odd numbered years when MCDA elects the Secretary and Treasurer, the Committee shall consist of three members appointed the Governing Board. Note: The current President is not eligible to serve on this committee.
The Committee shall be responsible for carrying out the nominations and elections procedures in accord with these Bylaws.
The Bylaws Committee shall have responsibilities for drafting proposals for amendments to these Bylaws and for the final wording of amendments passed by the Governing Board to insure their consistency with the style and substance of these Bylaws. The committee shall carry out such other functions as may be assigned to it in these Bylaws or by the Governing Board.
Section 2. Ad Hoc Committees. These Committees shall be established by the Governing Board to carry out such activities as it believes will further the objectives of MCDA. The Governing Board shall, from time to time, review the charge and function of all special committees and shall make changes in their number, characteristics, or organization as may seem desirable.
Section 3. Appointment of Committees. In the absence of any provision to the contrary in these Bylaws or in the motion creating a committee:
The President shall appoint chairs of committees. The term of office so appointed shall be determined at the time of the creation of the committee. Chairpersons of committees shall be subject to confirmation by the Governing Board. They may be re-appointed.
The chair shall designate the members of his or her committee.
Section 1. Audit. The Governing Board shall make recommendations for a bi-annual audit of the financial records of MCDA to coincide with the terms of office for the Treasurer or as needed, by a certified public accountant or an Audit Committee. The Governing Board shall review the report and institute any recommendations that may be appropriate. A full report on the financial condition of MCDA shall be made available to the members of the Association upon request.
Section 1. Amendments. The Association in accord with either of the following methods may amend these Bylaws from time to time:
Section 2. Adoption. A proposed amendment shall be considered adopted if approved by a majority of members.
Section 1. Rules of Order. Robert’s Rules of Order, as from time to time revised, shall govern the proceedings of MCDA, unless otherwise specified in these Bylaws.
Section 2. In all official MCDA communications and publications, it is recommended that the “Guidelines for Non-Sexist Language,” which appeared in the February 1978 Personnel and Guidance Journal, be followed and that the terms “chair” or “chairperson” be preferred to the term “chairman.”
CONFLICT OF INTEREST POLICY AND AGREEMENT
Section 1: Dissolution of the Maine Career Development Association may be approved by a two-thirds majority of voting members present or voting by mail/e-mail ballot. In the event of dissolution of the Association, the Governing Board shall direct that all outstanding debts and obligations be paid in full.
Section 2: Upon the dissolution of the corporation, the assets of the Maine Career Development Association shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
Amendments approved June 10, 2016
Approved as a chartered Division of NCDA at National Conference, June 2005